Summary:
The Purchasing Coordinator is responsible for procuring goods and services in alignment with the company’s policies, ensuring cost-efficiency and high-quality standards. This role collaborates with key stakeholders to maintain optimal inventory levels, negotiates with suppliers, and oversees all procurement documentation for accuracy and compliance.
This is a hybrid position, requiring in-office attendance from Monday to Wednesday, with the option to work remotely on Thursdays and Fridays..
Key Responsibilities:
- Execute procurement activities in accordance with organizational policies and procedures.
- Collaborate with department managers to manage and optimize inventory levels.
- Assess and select vendors based on factors such as pricing, reliability, capability, and transaction history.
- Negotiate favorable terms, including volume and cash transaction discounts, to maximize value for the company.
- Ensure purchasing documentation is accurate, complete, and compliant with organizational standards.
- Maintain comprehensive records of pricing histories, supplier performance, and related procurement data.
- Identify opportunities for cost-saving initiatives and process improvements.
- Maintain regular communication with internal stakeholders and suppliers to address any procurement-related issues.
- Ensure adherence to timelines, budgets, and quality standards in all purchasing activities.
- Provide leadership and guidance to purchasing team members as necessary.
- Perform other duties as required to support the procurement function.
- Maintain a commitment to regular, reliable attendance.
Qualifications:
- Education: Bachelor's degree in business, supply chain management, or a related field is preferred.
- Experience: Minimum of 2 years of experience in purchasing or procurement roles.
- Skills:
- Strong verbal and written communication skills, with proven negotiation expertise.
- Excellent organizational skills with keen attention to detail.
- Strong interpersonal and customer service skills.
- In-depth knowledge of procurement processes, policies, and best practices.
- Proficiency in Microsoft Office Suite or related procurement software.
- Ability to analyze financial and statistical data and develop actionable insights.
Mathematical & Analytical Skills:
- Proficient in mathematical operations involving whole numbers, fractions, and decimals.
- Capable of computing rates, ratios, and percentages, with the ability to interpret and analyze data, charts, and graphs.
- Skilled in problem-solving, with the ability to make data-driven decisions in complex scenarios.
Reasoning & Leadership Abilities:
- Strong leadership skills, with the ability to effectively guide and collaborate with both employees and management.
- Proven problem-solving skills with the ability to navigate multi-variable challenges.
- Demonstrated ability to handle high-pressure environments and make sound decisions in dynamic situations.
Physical Demands:
- Prolonged periods of sitting and use of a computer.
- Must be able to lift up to 15 pounds occasionally.
NOTE: This job description may not include all the duties assigned to the employee and may be updated and modified by the department supervisor, according to the operations, at any given time.